General Affair Superintendent

Key Responsibilities

• Manage company assets throughout their lifecycle, including acquisition, registration, inventory, maintenance, transfer, disposal, and insurance administration
• Ensure accurate asset records, conduct periodic asset verification and reconciliation, and maintain adequate insurance coverage for company assets
• Coordinate asset-related insurance policies, renewals, and claims with insurance providers to protect company assets and minimize operational risks
• Oversee office support services to ensure smooth and efficient day-to-day business operations
• Manage business travel arrangements, including transportation, accommodation, travel documentation, visa requirements, and coordination with travel service providers
• Develop and monitor travel policies while optimizing travel costs and ensuring service quality
• Supervise fleet operations, including vehicle allocation, utilization, maintenance, registration, licensing, fuel monitoring, and compliance with company policies
• Oversee office buildings, facilities, utilities, housekeeping, security, and workplace maintenance to ensure a safe, functional, and productive working environment
• Manage General Affairs vendors and service contracts, including travel agencies, insurance providers, facility management companies, vehicle service providers, and other outsourced services
• Develop, implement, and continuously improve General Affairs policies, procedures, and service standards
• Ensure compliance with company policies, legal requirements, and applicable regulations related to General Affairs operations

Requirements

• Bachelor's Degree in Business Administration, Management, Industrial Engineering, Logistics, Supply Chain Management, or other related disciplines
• Minimum 7 years of experience in General Affairs, Asset Management, Office Administration, Corporate Services, or related functions, preferably within the mining industry or other multi-site operations
• Proven experience in managing company assets, including asset lifecycle management, inventory control, and insurance administration
• Experience in office support services and business travel management
• Experience in fleet and facilities management
• Experience in managing third-party vendors, contracts, and service level agreements (SLAs)
• Strong knowledge of General Affairs operations, asset lifecycle management, office administration, and corporate support services
• Good understanding of asset insurance administration, fleet management, facilities management, and travel management processes
• Strong vendor management, contract administration, and negotiation skills
• Excellent planning, organizational, and project coordination abilities
• Strong analytical, problem-solving, and decision-making skills
• Excellent communication, interpersonal, and stakeholder management skills
• Proficient in Microsoft Office applications, particularly Excel and PowerPoint